Job Tile: Administrator – Permanent

Location: Tshipi Mine, Northern Cape, South Africa

Business Unit: Administration - Shared Services

Reports To: Commercial Manager

About Us

BME, a global leader within the Omnia Group, provides innovative blasting solutions that support safe, efficient, and sustainable mining operations. With decades of industry experience, we combine advanced technology, technical expertise, and a deep understanding of mining challenges to deliver measurable performance improvements. At BME, we are committed to excellence in safety, operational performance, and customer partnership. We are looking for individuals who are driven by innovation and eager to contribute to cutting-edge solutions in the mining industry.

As part of the Omnia Group, our people form part of an interconnected global, forward-thinking team that values impact, contribution and expertise. We are committed to investing in each person's growth through world-class exposure, cutting-edge innovations, and opportunities for professional development. Our values-driven culture is built on respect, a commitment to excellence, and doing the right thing. At Omnia, innovation meets purpose, creating an environment where your contributions can shape meaningful solutions for today and tomorrow.

Operating in 26 countries and distributing to over 40, we provide essential products and services across agriculture, mining, and chemicals. We are driven by a shared commitment to enhancing lives, empowering communities, and creating a greener, more sustainable future. Whether enabling food security by improving agricultural yields, driving economic growth with safer and more efficient mining solutions, or supporting industrial progress with environmentally responsible chemicals, our work impacts industries, transforms communities, and builds a healthier planet.

Together, we are creating solutions that enhance life, empower progress, and shape a greener future for generations to come.

Why This Role Matters (Purpose):

The purpose of the job is to ensure compliant and accurate administrative support

What You Will Be Responsible For:

Invoicing

• Create quotations for customer purchase orders
• Receives Purchase Requisition from the customers.
• Verify information on loading sheets / delivery notes balance
• Create sales order on D365 for the delivery to enable Head Office to do the billing of the customer.
• Uploading supporting documents for the sales orders
• Filing of documents in an organised manner.
• Transacting on Third party systems (Ariba/Coupa)

Procurement

• Performing the administration of all purchases made by the operations.
• Ensures that the PR is duly authorised, material specifications are correct, cost codes are correct, and that the documentation is otherwise in order. In the event of incorrect cost codes, will make the necessary correction
• Enter the order detail on D365 so that a Purchase Order can be generated for suppliers
• Ensure that the order is entered on to D365 and monitor the approval thereof.
• Ensures that the PR is tied up with the order batch (including the quote, printed order, delivery note, invoice, statement).

General Administration

• Filing.
• Archiving of old documents.
• Keeping files up to date and in a neat order.
• Performing problem solving duties when customers have queries relating to in-voicing of delivery notes.
• Ad-hock tasks requested by managers
• Assisting with head office requests on site information required
• Assisting with booking of medical and induction training.
• Assist with staff contracts / paperwork
• Travel and accommodation bookings
• create /close WO`s for all fleet related orders

Stock Administration

• Receive daily delivery notes from the operations to verify stock transfers from the plants/sites
• Reconciliation of stock count figures as required and issue/sold on a weekly /monthly basis
• Captures data and reconciles the inbound, outbound, and stock on hand figures to Completes the weekly Inventory Report as well as Variance Report.
• Create counting journals on D365
• Uploading of counting journals and recons onto SharePoint
• Assist with the fault finding when variances occur.
• Verify stock status of on-hand stocks and report on information

Training Data Capturing and administrating

• Create training schedules
• Ensure any completed Training is captured and entered the Training Data Base daily.
• Capturing of training results and certificates on CRS
• Updates of the Training register.
• Updates of the Site Induction.
• Assisting with the Training Needs per employee per site for programme purpos-es.
• Should there be a requirement that Training reports of the various employees are sent to the relevant site Ops Managers upon request by the same.
• Update site specific TNA's
• Ad-hock tasks requested

SHEQ Responsibilities

• Training Data Capturing and administrating
• Updating of SHEQ registers
• Uploading of Safety statistics
• Maintaining contractor's pack
• Ordering and issuing of PPE
• Updating of SHEQ registers

What You Will Bring:

Qualifications:

• Grade 12
• Administration certificate / diploma

Experience:

• 3-5 years of experience in fleet administration activities
• Hands-on experience on transaction systems, Preferably D365,
• Experience on D365, SharePoint and 3rd part tracking systems would
• Ms office (Word, Excel, E-mail)

Key Competencies:

• Customer Focused
• Attention to detail
• Numeric skills
• Assertive
• Able to take control
• Systematic
• Planning and Organizing
• Following Instructions and Procedures
• Deciding and Initiating Action
• Delivering Results and Meeting Customer Expectations
• Applying Expertise and Technology
• Coping with Pressures and Setbacks

Why Join Omnia

Join an organisation where innovation, sustainability and purpose come together. Shape Health, Safety and Security strategy across a leading international business while contributing to a greener future.

Diversity, Equity & Inclusion

Omnia is committed to an inclusive workplace where diversity is valued and respected. We encourage applications from suitably qualified candidates from all backgrounds.

Thank You for Your Interest

Thank you for your interest in joining Omnia. Every application is carefully reviewed by our Talent Acquisition team. While only shortlisted candidates will be contacted, we truly appreciate the time you've taken to apply and encourage you to keep an eye on future opportunities with us.